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Apparel & Fashion, Retail, Custom Tailoring

Administrative Assistant - Sales

Pittsburgh, PAOnsitePart TimePosted 25 days agoVisa sponsorship available

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Required skills

  • client visits
  • sales materials
  • client orders
  • appointments
  • deliveries
  • reminders
  • calendar management
  • inventory
  • customer service
  • factories

Nice to have

  • office-related experience
  • sales-oriented environment
  • flexible
  • multitasking

Role summary

The Tom James Company is seeking a part-time Administrative Assistant for their Sales team in Pittsburgh, PA. This role supports sales team members, store leaders, and organizational leaders in the fashion industry. Responsibilities include preparing for client visits, managing client orders and files, communicating with clients for appointments and deliveries, updating sales materials, organizing inventory, and prospecting new clients via digital marketing. The position requires excellent organizational and time management skills, proficiency in Microsoft Office and Google Suite, basic accounting skills, and social media savvy. A valid driver's license and two years of office-related experience are preferred.

At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team. We currently have a part-time opening in our Pittsburgh, PA office. Our position is for 21 hours per week at $19.00 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan. Regular onsite attendance required. 

Job Responsibilities

  • Preparing for daily client visits
  • Prepping clothing to be delivered
  • Locating necessary client information (A/R balances, sales sheet)
  • Updating sales materials regarding fabrics/options
  • Coordinating and maintaining all client orders/files
  • Communicating with clients:
  • Setting up appointments
  • Providing status of orders
  • Scheduling deliveries
  • Sending reminders
  • Supporting the sales efforts of the sales professional by:
  • Communicating regularly with the sales professional and other members of the store team
  • Meeting with the sales professional to set goals
  • Managing daily calendar
  • Organizing inventory
  • Pursuing efficiencies for processes and communication
  • Picking up and delivering client items as needed
  • Prospecting new clients using internet and social media applications
  • Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter
  • Entering referrals into proprietary system
  • Sending introductory and promotional messages
  • Creating call lists/hot lists
  • Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
  • Maintaining a professional image to interface with corporate clients

    • A successful candidate fits the following criteria:

  • Confident, independent worker
  • Strong communication skills (verbal, written, listening)
  • Excellent organizational skills
  • Outstanding time management skills
  • Professional customer service skills
  • Social Media savvy (especially on LinkedIn & Instagram)
  • Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
  • Possesses basic accounting skills (such as balancing accounts)
  • Enjoys being flexible and multitasking
  • Motivated to tackle challenges
  • Yearns to work in a fast-paced team environment
  • Able to bend and lift 30 lbs.
  • Valid Driver’s License required (Exception: larger metropolitan areas)
  • Two years office-related experience is preferred.
  • Experience with a sales-oriented environment is a plus!
    • Ready to apply?
    You'll be redirected to Tom James Company's application page.

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