Maintenance Inventory Specialist

Maintenance Inventory Specialist

The University of Virginia is seeking a Maintenance Inventory Specialist to contribute to the Energy and Utilities Heat Plant team of Facilities Management. The University of Virginia at Charlottesville has over 18 million gross square feet of learning, research, residential, and support space across a geographically dispersed 1175 acres. Facilities Management is comprised of 1200 skilled and talented individuals who are dedicated to service excellence. We are responsible for the day-to-day operation, repair, and maintenance of UVA’s buildings, infrastructure, and grounds, in addition to managing capital construction and renovation for University-owned and leased properties.

The Maintenance Inventory Specialist will serve in a critical role to enable organizational success, working through complex and rewarding near- and long-term goals. The University is built on a district energy model, with one main heat plant, three combined heating/cooling plants, nine chiller plants, hundreds of miles of (steam, hot water, chilled water, potable water, sanitary, and stormwater) distribution, and an internal medium voltage electrical distribution grid anchored by three 35kV to 13kV substations.

Position Summary:

The Maintenance Inventory Specialist will plan, coordinate, and procure materials and resources. Supports Heat Plant operations in maintenance and, repair and replacement of industrial equipment including but not limited to pumps, motors, fuels, electrical and instrumentation components, etc. They perform a wide range of responsibilities to assist with projects or events, manage schedules, coordinate with customers and stakeholders, develop cost estimates, make recommendations to Managers, acquire materials and equipment, and meet customer expectations. They collaborate with Facility Managers, Facility Coordinators, and maintenance, operations, instrumentation and control personnel, and they perform duties mostly independently to provide customer service and execute repairs and projects.

Responsibilities:

· Manages all repair parts and related hardware and equipment inventory to include cycle counts, ordering/purchasing, kitting materials for jobs, and inventory management actions.

· Coordinate inventory control and storage both physically and in the CMMS system. Duties and tasks reflect substantial variety in complexity ranging from replenishing inventory, quality checks, to maintaining records.

· Develop and foster relationships with service providers, stakeholders, vendors, and facility users.

· Prepare and issue all purchase requisitions and purchase orders necessary to support maintenance and operations.

· Assists in the planning and scheduling of systems repair work.

· Provide training to staff members regarding standards, procedures, techniques and expectations including all aspects of job requirements and safety.

· Periodic analysis of stock utilization trends and expenses.

· Skill in use, care, and safety of store or warehouse equipment, including forklifts.

· In addition to the above job responsibilities, other duties may be assigned.

Minimum Qualifications

• Education: High School diploma or equivalent
• Experience: Two years of related experience
• Licensure/Certifications: None

Preferred Qualifications:

· Associate’s degree or equivalent post-secondary coursework preferred.

· 4 years of progressive experience

· Electrical and mechanical skills, and a demonstrated ability to teach others.

· Warehouse and/or procurement experience.

· Experience with computerized maintenance management system (CMMS), inventory, and/or scheduling systems.

· Strong analytical, problem-solving and troubleshooting skills.

· Experience in working with outside contractors and vendors.

Physical Demands

Will require frequent traveling, standing, and climbing stairs to access buildings and facilities in order to assess conditions and review facility projects. The position will require occasional light lifting up to 50 lbs, bending and stooping, in addition to the use of desktop computers in an office environment.

Salary Range (optional)

• The anticipated hiring range is $28 - $34/hr, commensurate with education and experience.

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.

• This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

Application review will begin after November 6, 2026.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship at this time.

How to Apply

Please apply online, by searching for requisition number R0088878. Complete an application with the following documents:

o Resume

o Cover Letter

o Certifications (if any)

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Reference Check Process

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required. 

Contact

• For questions about the position, please contact Larry Jackson at acv8ab@virginia.edu

• For questions about the application process, please contact Rich Havrstrom, HR Recruiter, at rkh6j@virginia.edu

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.