Facilities Management

Service Dispatch Coordinator

Scottsdale, AZOnsiteFull Time$18–$20 /hrPosted 5 days ago

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Required skills

dispatching
customer service
invoice
Microsoft Excel
Microsoft Word
service calls
planned maintenance
NTE limits
SLA
escalations

Nice to have

HVAC/R
electrical
plumbing
coffee equipment
overtime

Role summary

Vixxo is seeking a temporary Service Dispatch Coordinator in Scottsdale, AZ, to serve as a liaison between clients and field technicians. This role involves coordinating field activities, communicating work status, managing schedules, ensuring timely repairs by monitoring NTE limits and SLAs, and handling billing and expense reconciliation. The ideal candidate is customer-focused, process-oriented, and goal-oriented, with at least two years of experience in dispatching, customer service, and invoice management, plus basic Microsoft Office skills. Technical experience in HVAC/R, electrical, plumbing, or coffee equipment is a plus.

Vixxo is hiring a temporary Service Dispatch Coordinator based in Scottsdale, AZ.

The Shift: Wednesday - Sunday 8a - 4:30p, Monday & Tuesday OFF

Pay Rate: $18/hr

+$1.50 Saturdays & Sundays

THE ROLE

The Service Dispatch Coordinator serves as a key liaison between Vixxo’s clients and internal stakeholders. You will work closely with the equipment technicians in the field, coordinating all field activities, and communicates directly with the client to ensure accurate communication of requested work status and requirements.

WHO WILL LOVE THIS JOB:

A Customer-Focused teammate: you feel personally accountable for providing great customer service and building strong partnerships (internal and external) to achieve the best outcome

A process-oriented helper: you complete tasks carefully, according to guidelines, while also working to accommodate unique situations

A goal-oriented individual: you enjoy independently checking things off your to-do list and enjoy the freedom of managing your own time

TOP 3 RESPONSIBILITIES

Serve as a key point of contact for equipment technicians and assist in managing their work schedule including scheduling service calls and planned maintenance, communicating with technicians via phone and email, and receiving and dispersing work orders and other documents

Ensure timely repairs by managing not to exceed (NTE) limits, maintaining service level agreements, and communicating any escalations to the Service Managers

Ensure timely and accurate billing of technician’s work including timesheet entry for costing and payroll, monitoring and reconciling technical related expenses, and system and manual audits of invoices

QUALIFICATIONS-

A minimum of two (2) years’ of experience with dispatching, customer service, and invoice

Basic Microsoft Excel and Word experience

HVAC/R, electrical, plumbing, or coffee equipment technical experience is a plus.

Ability to work overtime as needed

High School Diploma or equivalent required

WHY VIXXO

Vixxo wants your ambition, your experience, your talent, and what makes you unique. We may have a place for you on one of our many teams, all dedicated to facilities management for some of your favorite retail, grocery, restaurant, and convenience market brands.

Just like you would, we hold ourselves accountable for growing the company and meeting aggressive goals. We also work equally as hard at growing our corporate culture, which includes Vixxo’s commitment to diversity and the fact that great minds think differently.

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Service Dispatch Coordinator

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Required skills

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