Admissions Coordinator
Required skills
- CampusVue
- document processing
- data entry
- filing
- student files
- transcripts
- background checks
- student database
- reporting
- confidentiality
Nice to have
- receptionist experience
- college degree
Role summary
The Admissions Coordinator provides essential administrative support to the Director of Admissions and the Admissions Department. Key responsibilities include managing and tracking admissions applications and student files within the CampusVue system, ensuring data accuracy for reporting, processing student record changes, and maintaining confidentiality. The role also involves assisting with transcript and background check processes, supporting departmental reports and advertising efforts, taking minutes at committee meetings, and providing general administrative and front desk support as needed. Proficiency in integrated software systems and Microsoft Office is required, along with a professional demeanor.
Admissions Coordinator
Position Summary:
The Admissions Coordinator provides administrative support to the Director of Admissions and Admissions Department staff. Responsibilities include document processing and tracking, data entry, filing, and support as needed to relieve the Receptionist.
Essential Duties and Responsibilities:
- Enter and track all Admissions applications in CampusVue
- Input new leads in CampusVue
- Establish and organize all student files for Admissions
- Gather and track all documents required for student files until complete
- Assist with the transfer of credit process by securing transcripts
- Download applicant background checks and file appropriately
- Maintain the integrity of the student database (from Admissions to permanent records) in order to ensure complete accuracy for local records as well as for state and/or Federal reporting
- Process changes in Admissions and student records as required and appropriate
- Maintain confidentiality of all business records and information regarding students, supervisors, or other employees
- Provide assistance to other managers as appropriate
- Assist the Director of Admissions with all reports
- Assist the Director of Admissions with advertising
- Attend and take minutes at Admission Committee Meetings
- Administrative front desk responsibilities as needed to relieve the Receptionist
- Other tasks as assigned
- Regular and reliable attendance
Skills/Competencies/Qualifications:
Proficient and knowledgeable in the use of integrated software systems and Microsoft Office applications. Must be able to maintain a professional and friendly demeanor and represent the company in a professional manner with all customers, personnel, vendors, and students. High school diploma required; college degree preferred. Prior office and receptionist experience a plus.
Classification: Nonexempt
Work Hours: Forty per week but may vary daily, and some evening and weekend hours may be required.
Travel: None
Working Environment: Interior/Office
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