IT Consulting, Software Development, Systems Integration

Executive Assistant

New York, NYOnsiteFull TimePosted 1 month ago

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Required skills

Executive Assistant
Senior Executive Leadership
Office Operations
Facilities Coordination
Calendar Management
Travel Management
Microsoft Office
C-suite
SVP

Nice to have

Construction Management
NYCDDC
NYCDEP

Role summary

Techno is seeking an Executive Assistant in New York City to provide comprehensive administrative, logistical, and coordination support to Senior Executive Leadership. This role involves managing complex calendars, coordinating travel and personal appointments, overseeing office operations, and serving as a key point of contact for vendors. The ideal candidate will possess exceptional judgment, strong communication skills, and a proactive, solutions-driven approach, with at least 5 years of experience supporting C-suite/SVP level executives and experience in office operations.

WHAT YOU'LL DO

Techno is looking for an Executive Assistant to provide comprehensive administrative, logistical, and coordination support to Senior Executive Leadership, including both professional and select personal responsibilities. This individual will also support general office operations in our New York headquarters to ensure seamless daily functionality. The role requires exceptional judgment, calendar strategy expertise, strong communication skills, and the ability to anticipate needs before they arise.

Personal & Logistics Coordination – CEO & SVP

Provide discreet support for personal scheduling, including health appointments and insurance-related matters

Coordinate personal travel arrangements and transportation logistics

Track personal to-do items, reminders, and household-related logistics

Arrange groceries, medication, and food deliveries as needed

Office Management

Oversee day-to-day office operations and facility management for the New York City office

Manage supply inventory across conference rooms, pantry areas, and general team needs

Maintain an organized, professional, and efficient office environment

Coordinate in-office meals and team events driving efficiency, cost management, and variety

Serve as primary point of contact for vendors, landlord, and external service providers

Executive Leadership Support

Manage complex calendars, strategically prioritizing meetings, initiatives, and time allocation

Arrange travel logistics, including flights, hotels, ground transportation, and detailed itineraries

Track key action items, deadlines, and follow-ups to ensure timely execution across initiatives

Draft light correspondence and manage routine executive communications

Provide ongoing support for calendar management, travel coordination, and expense reporting

WHAT YOU'LL BRING

5+ years supporting senior executives (C-suite/SVP), including complex calendar and travel management

Experience with office operations and facilities coordination

Highly organized and detail-oriented, able to prioritize in a fast-paced environment

Excellent communicator with strong written/verbal skills and Microsoft Office proficiency

Proactive, flexible, and solutions-driven, comfortable handling business and personal matters

COMPENSATION

The anticipated compensation range for this position is between $30-$38/hr. Final compensation will be determined based on experience, qualifications, education, certifications, skills, and work location.

WHY CHOOSE US?

Competitive salary

401(k)-retirement savings plan with employer match

Health, dental, life and vision insurance

Flexible paid time off

FSA/Transit benefits

Bonus incentives

Professional growth

Potential profit-sharing opportunities

ABOUT TECHNO

Around for 25 years, Techno Consult Engineering, PC (Techno) is a rapidly growing engineering and construction management firm shaping the future of infrastructure across the Northeast and Mid-Atlantic. We deliver impactful water/wastewater, transportation, and public works projects for clients including NYCDDC, NYCDEP, and the Port Authority of NY & NJ. With offices in New York City, Princeton, Massachusetts, Washington, D.C., and Baltimore, we combine technical expertise, a commitment to quality, and strong client partnerships to deliver innovative solutions and build resilient communities.

Techno Consult Engineering, PC is proud to be an Equal Opportunity Employer committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.

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